ABOUT MARY
I was born and raised in Minnesota. I graduated from Bethel College with a business degree and have decades of experience in executive administration, project management, leadership and strategic planning. I am passionate about finding solutions and always looking for more ways to be efficient while delivering deadline driven support for you to achieve your goals. I strive to offer a highly efficient professional virtual service, with quality, integrity, and honesty. Just sit back and let me do all the work!
Welcome
to Our Site
MISSION & VALUES:
My Mission is to provide reliable and efficient virtual assistance to small businesses, executives, and entrepreneurs, by helping them streamline their priorities, operations and achieve their goals. I am committed to being your strategic virtual partner, by delivering exceptional quality, personalized attention and timely support that best fits your business, so that you can enjoy a work-life balance.
ADMIN
SUPPORT
Calendar Support
Email Management Support
PowerPoint, Presentation, Documentation Prep
CRM Support (Salesforce, HubSpot, etc.)
Travel Planning/Booking Support
Appointment Setting Support
Special Events Support
Expenses, Billing & Invoicing Support
Data Entry, Spreadsheet Support
Meeting Setup (Zoom, WebEx, Teams)
Project Management
DOCUMENT PREPARATION & HR SUPPORT
Transaction Coordinator Support
Notarize Documents
Edit and Proofread Documents
DocuSign Support
Board Meeting Prep/Support
Microsoft Office 365 (Word, PowerPoint, Excel Support
Schedule Phone & In Person Interviews
Prepare Job Descriptions & Job Postings
Onboarding Support, New Hire Paperwork, etc.
Candidate Tracking
Payroll Support
PERSONAL ASSISTANT
Online Shopping/Ordering (Birthday, Wedding, Shower Gifting)
Event Coordination, Setup & Support
Salon, Spa, Appointment Support
Holiday/Birthday Cards, Labels, Mail Merge
Courier Services
Run Errands, tasks, etc.
Arrange Household Cleaning & Maintenance
Support in day-to-day Activities, etc.
ALL PROJECTS CAN BE CUSTOMIZED TO FIT YOUR NEEDS
NO PROJECT IS TOO LARGE OR TOO SMALL
SERVICES:
CALENDAR, EMAIL, CRM, ETC.
Full calendar management, schedule meetings, appointments, etc. Sync and manage Calendly, etc.
Organize/update your contacts, group contact management. Prioritize and manage emails,
unsubscribe/delete junk emails, etc. Export and create mailing lists, merging, or updating.
VIRTUAL MEETINGS/COMPUTER SERVICES
Schedule and Set up Zoom, WebEx, Teams, etc. Proficient in Microsoft 365 (Teams, Excel, Word, Outlook, Excel, SharePoint, OneDrive, etc.), Asana, Adobe, Salesforce, HubSpot, SurveyMonkey, etc.
TRAVEL AND EVENT PLANNING
Book travel, events and personal services. VISA applications and passport renewals, car, hotel,
flight reservations and dining reservations. Outings/excursion planning and ticket reservations.
PERSONAL SERVICES
Online shopping and ordering, courier services, holiday card lists, research, ordering and mailings, baby, birthday and wedding shower gifts, salon, spa, haircut appointments, Doctor appointments, etc.
FINANCIAL, EXPENSES AND OFFICE SERVICES
Assist with payroll, spreadsheets, data entry, order supplies and other office services. Assist with
expenses (concur, etc.), assist with billing and invoicing. Follow up with leads/clients.
NEWSLETTERS, SURVEYS AND FORMS
Set up surveys, forms and newsletters
DOCUMENTATION PREPARATION, TRANSACTION COORDINATOR
Microsoft Office 365, DocuSign, organize and prepare RFP’s, edit and
proofread documents, transaction coordination, e-notarize documents, create and publish agendas, board meeting prep.
HIRING AND HR SUPPORT
Schedule phone and in-person interviews, prepare and edit job descriptions, job postings, help with onboarding, checklists, track candidates, etc. Assist with payroll, etc.
BILL HUTCHISON
CEO
I have had the privilege of working with Mary Blackwell for over 6 years, while she served as my Executive Assistant / Office Manager and Project Manager for AM Retail Group. Of the Administrative Assistants and Professionals that had worked for my organization over the past 19 years, Mary ranks as the best. Mary is a rare commodity, who possesses extraordinary experience, communication skills, talent and a relentless work ethic that enable her to stand out. She is a take-charge, can-do individual who is willing and able to take on any given task, but more impressively seeks out new opportunities that increase productivity and efficiency. Mary was instrumental in planning, developing and coordinating Company Leadership Strategy meetings, that were critical in operating the business.
SHANNON KNOEPKE
SVP OF CLIENT RELATIONS
Mary Blackwell did a great job as my assistant at Media Bridge Advertising. Mary worked diligently as my Executive Assistant for the past year. Dedicated and caring, she supervised my administrative work with efficiency and professionalism. She is an expert at handling all manner of calendars, cross-department communication, and client communication. Mary was well liked by her colleagues. She was my right hand during her time with me at Media Bridge Advertising.
MARK JOHNSON
CEO
I’ve had the privilege of working with Mary Blackwell. As the CEO of Star, Mary worked diligently as my assistant. She showed excellent communication skills, professionalism, efficiency and was instrumental in preparing and distributing PowerPoint presentation decks, meeting agendas, reports, managing multiple emails/calendars and much more. Mary is an extremely organized professional who’s able to maintain very busy schedules/agendas. She also made herself available to help others throughout the organization when applicable and was well-versed in supporting the executive team and any given tasks.
TESTIMONIALS